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About Us
Independent Sector has openings for several positions and welcomes referrals from member organizations. Independent Sector is an equal opportunity employer and values diversity in its staff.
Our members also have openings available that may interest you.
Director, Office of the President/Assistant to the President
Job Purpose
Reporting directly to the President/CEO, this position has broad responsibility for coordinating and managing the most critical functions of the Office of the President. The Director/Assistant to the President is a “right hand” for the President and is the liaison for the President to the Board, organization staff, government officials and many key external individuals and groups.
The Director/Assistant to the President will need to use excellent judgment and discretion in working with others to ensure that appropriate access to the President is maintained and that matters that do not need to be handled by the President are smoothly and discreetly managed. The Director/Assistant to the President also oversees an Executive Assistant.
Duties and Responsibilities
The Director/Assistant to the President will work closely with the President to manage all aspects of the President’s activities and all activities that emanate from the Office of the President. The Director/Assistant to the President will be expected to perform successfully in the following core areas:
Administration of Office of the President and Presidential Support
- Manage all operations in the President’s office. Ensure appropriate coverage for all aspects of the President’s office at all times, including during staff travel and other absences.
- Oversee the duties of the President’s office staff ensuring that the President’s calendar and heavy travel schedule, speeches, publications, presentations, and correspondence are managed appropriately and that all administrative issues are handled in a timely and professional fashion.
- Ensure that information is provided to the President in a timely and appropriate manner, and that the organization’s critical business and decision-making processes move forward in an effective and orderly way.
- Delegate duties to the President’s Office Executive Assistant as appropriate, to ensure all office needs are met and that staff is leveraged.
- Proofread, finalize, and compose letters, memos, and all other documents that are generated by the Office of the President.
- Oversee all aspects of meeting planning and arrangements for the President’s special group/kitchen cabinets, including communication of meeting details and materials, as well as answering inquiries and monitoring RSVP process.
- Supervise and coordinate the planning of ad hoc meetings and special events initiated by the President.
- Undertake special functions, administrative, program, or research projects for the President, as assigned.
Board Liaison
- Act as primary point of communication for the President’s office to all Board members.
- Assist the President in staffing the Board Chair and Board Committees, as necessary.
- Supervise and coordinate the planning of four quarterly Board meetings and a Board retreat every year, including travel arrangements, meeting planning, catering and materials preparation.
- Oversee the editing and production of quarterly Board books, including ensuring that staff adheres to deadlines for contributions. Assist and coordinate proofreading, revising, editing, lay-out, and finalizing of Board books for in-house publication.
Relationship Management
- Serve as liaison to external stakeholders who seek to make contact with the President.
- Handle and direct inquiries that come to the President’s office.
- Ensure that “key influentials” are assisted in every way and that all dealings with public officials are prompt and appropriately responsive.
- Review and manage requests for speaking engagements and other public appearances.
- Act as liaison with staff to organize the timely flow of information and ensure an orderly process for document review and decision-making by the President.
- Lead, mentor, and serve as resource for members of the organization’s Professional Administrative Support Staff.
Professional Requirements and Personal Attributes
- At least 10 years of direct relevant prior experience in similar positions or performing similar duties, particularly within in the non-profit arena
- Understanding of non-profit organizations, including knowledge of governance, public policy, Washington political scene, and the news media very desirable
- Professionalism and discretion to represent the Office of the President in a professional and diplomatic manner
- Ability to manage multiple priorities, work under pressure and within tight timelines, with strong flexibility to respond to changing environment
- Demonstrated interest and commitment to the organization’s work and mission
- Extensive experience and high proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Ability to compose and edit effective memos, agendas, correspondence and presentations
- Experience and proficiency navigating and performing searches on the Internet
- Ability to work well independently, as well as in group settings
- Solid judgment in handling requests/problems in supervisor’s absence, including assessment of level of issue and referral of issue to appropriate source
- Ability to follow through on projects to completion, with, at times, little or no supervision
- Superior communication and interpersonal skills in dealing with staff, Board members, government officials, and people at all levels in other organizations and ability to interpret/convey the needs and goals of the President’s office to others
- Some flexibility in schedule
- Occasional travel
Salary is competitive with excellent benefits including a generous vacation and retirement plan.
To apply:
Submit letter, resume, and salary history to:
Human Resources (OOP - Director)
Independent Sector
1200 Eighteenth Street, NW, Suite 200
Washington, DC 20036
resumes@independentsector.org
Fax 202-467-6101
Please visit www.independentsector.org for more details about Independent Sector.
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Manager, Nonprofit Community Communications Initiative
Reports To: Vice President of Communications and Marketing
Independent Sector (IS) seeks a collaborative communications strategist to lead its Nonprofit Community Communications Initiative. The manager of the initiative should have extensive project management and research experience with a focus on communications planning and implementation, a background in working with coalitions and partnerships, and a strong understanding of the media and policy issues facing the nonprofit community. The manager will also have a deep understanding of the challenges in nonprofit and foundation communications and the enthusiasm to mobilize leaders from a wide variety of organizations. This is an excellent opportunity for an energetic professional to contribute to a dynamic national nonprofit leadership organization and build support for the nonprofit community’s remarkable work.
DUTIES AND RESPONSIBLITIES
- Compile and design materials that help charities and foundations incorporate research-tested message themes into their communications, including translating research findings into recommendations for nonprofit organizations, demonstrating how messages can be delivered through existing communications tools, and creating new communication opportunities.
- Identify a select group of partners to test the initiative, work with those pilot organizations to incorporate the initiative’s messages into their communications, and gather feedback to strengthen the project.
- Identify situations that demonstrate the value of the nonprofit community and translate those examples into effective communications with stakeholders such as policymakers, media, and nonprofit organizations through speeches, reports, emails, websites, and in-person meetings.
- Work with the Independent Sector Communications and Marketing Advisory Task Force and other IS members to gather advice and expand outreach.
- Based on results of pilot projects, develop materials to enable a diverse group of charities and foundations to participate in the Initiative.
- Plan regular outreach activities, including conference calls, briefings, and presentations at relevant nonprofit conferences. Prepare programs, as appropriate, for the prestigious annual IS conference.
- Assist IS departments in integrating the initiative into their activities, including coordinating with the Public Policy and Government Relations Department, to create materials to support outreach to policymakers. Work with other IS departments to keep them informed regarding initiative developments and activities.
- Develop mechanisms for evaluating the initiative.
- Prepare updates as needed for reports to funders. Assist in securing additional resources to support the project.
- Collaborate with other coalitions and organizations engaged in sub-sector or related communications efforts.
- Assist in development of annual budget for the initiative and make recommended changes to improve the program.
- Other responsibilities, as assigned.
QUALIFICATIONS AND REQUIREMENTS
- Six to eight years experience with in project management incorporating public opinion research, communications planning, message development, and analyzing and incorporating feedback into planning.
- Exceptional written and verbal communication skills.
- Experience mobilizing and maintaining coalitions and persuading people to take action.
- Four to six years relevant experience working in nonprofit, association, or related settings.
- Bachelor’s degree in journalism, English, marketing, communications, or other relevant field. Master’s degree strongly preferred.
- Demonstrated leadership capabilities.
- Collaborative team player, capable of juggling multiple projects, meeting deadlines, and thriving in a rapidly changing environment.
Salary is competitive with excellent benefits including a generous vacation and retirement plan.
To apply:
Submit letter, resume, samples of work, and salary history to:
Human Resources (Manager, Nonprofit Community Communications Initiatives Position)
Independent Sector
1200 Eighteenth Street, NW, Suite 200
Washington, DC 20036
resumes@independentsector.org
Fax 202-467-6101
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Public Affairs Associate, Public Policy and Government Affairs
Independent Sector (IS) seeks a collaborative public affairs associate to work with the Director, Public Affairs to develop, manage, and maintain a strong network of grasstops and grassroots advocates to advance IS’s mission and policy agenda, including maintaining close working relationships with IS members.
JOB PURPOSE: DUTIES AND RESPONSIBILITIES
- Coordinates meeting logistics and preparation of materials for in-person and teleconference meetings of network advisory committee and advocates, including community forums that involve prominent community and organizational leaders in policy initiatives.
- Develops online and print communications tools to build and support advocacy network, including online networks, website updates, listservs, policy updates, alerts, and relationship-building communications.
- Develops and maintains databases and other records of network participants and prospects to support network outreach activities.
- Prepares minutes and reports in support of committee and network meetings.
- Conducts web and other research to support outreach efforts and program development.
- Coordinates program development, speaker recruitment, and promotion for annual public policy action institute.
- Assists in developing content and planning programs for legislative and network outreach and education programs and IS annual conference.
- Other duties as assigned.
QUALIFICATIONS AND REQUIREMENTS
- Graduate degree in public policy or related field and 3+ years experience in public affairs, advocacy, or legislative office
- Knowledge of and passion for the nonprofit community and legislative issues affecting nonprofits
- Good grasp of legislative and political issues and process
- Excellent oral, written, and interpersonal communications skills
- Strong relationship-building skills
- Strong detail-orientation with exceptional organizational skills
- Flexible and collaborative approach in working with colleagues and members.
- Willingness to take initiative and consistently manage multiple priorities, ensuring deadlines are met and outcomes are of the highest quality
- Proficient in web-based research, Microsoft Office software (Word, Excel, Outlook), Dreamweaver, and database management software
To apply:
Submit letter, resume, samples of work, and salary history to:
Human Resources (Public Affairs Associate Position)
Independent Sector
1200 Eighteenth street, NW, Suite 200
Washington, DC 20036
resumes@independentsector.org
Fax 202-467-6101
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Executive Assistant, reference job #2080108
Independent Sector, the nation’s leading coalition of charities, foundations and corporate giving programs, is searching for an Executive Assistant for the Communications and Marketing department.
Job Purpose : Provides administrative support for two busy departments to ensure smooth operations inter and intra departmentally. Performs duties such as executive support, scheduling, filing, preparation of Board of Directors & committee materials, producing desktop published documents following IS style, gathering information for the IS website, and managing publications orders and inventory. Deals with a diverse group of important members and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize multiple assignments.
Duties and ResponsibIlities
- Provide administrative executive support to two busy departments (such as invoice processing, photocopying, filing, organizing mailings, assembling briefing books for committee members and other attendees, and maintaining planning calendar).
- Coordinate sending materials to conferences; prepare packets for visitors and news media
- Assist in daily news clipping service by scanning daily newspapers (electronic and hardcopy) for news relevant to nonprofit sector and preparing for dissemination
- Manage publications fulfillment service, including serving as customer service representative for customers ordering publications, manage inventory, etc.
- Respond to member inquiries coming into organization through IS website
- Coordinate reprint permissions and maintain file
- Desktop publish, fliers, event invitations, newsletters, and other documents using InDesign, following IS style
- Gather information for and draft copy for newsletter or website; proofread copy
- Coordinate meeting logistics; assemble briefing packets for Communications and Resource Development and other meetings as needed.
- Assist in arranging Annual Conference speakers and promotions
- Schedule and coordinate internal department staff meetings
- Coordinate departments’ work with a variety of IS committees and other ad hoc working groups, including preparation of invitation letters and related mass-mailings, maintenance of response and tally instruments, including charts and tables, as required, coordination of meeting logistics, and assembly of briefing books for committee members and other attendees .
- Other duties as assigned
QUALIFICATIONS & REQUIREMENTS
- College degree or equivalent work experience.
- Prior experience in a nonprofit, association, or related settings.
- Excellent oral, written, proofreading and interpersonal communications skills.
- Demonstrated organizational skills and strong attention to detail.
- Proven accuracy, resourcefulness, capacity to anticipate and resolve problems and customer service orientation.
- Ability to accurately process multiple tasks in a fast-changing environment.
- Excellent skills in use of Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Professional PDF Writer.
- Experience with page layout software such as InDesign and web software such as DreamWeaver or HTML preferred.
- Exposure to association database management software such as iMIS preferred.
- Willingness to take initiative to make improvements, enhance departmental efficiency, effectively implement necessary changes.
- Experience arranging and coordinating large group meetings and preparing related materials.
- Internet research skills a plus
- Ability to maintain professionalism and confidentiality in all situations and to interact with high level representatives of IS member organizations.
- Must be available for overtime or flexible scheduling when needed.
Independent Sector is an equal opportunity employer and we are committed to a diverse and inclusive workplace
To Apply:
Please reference job #2080108
Submit letter, resume, and salary history to: resumes@IndependentSector.org
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Executive Assistant
Independent Sector, the nation’s leading coalition of charities, foundations and corporate giving programs, is searching for an Executive Assistant.
Job Purpose :
The Assistant is responsible for a wide-range of administrative functions requiring the highest level of accountability and confidentiality. This position provides general and administrative support. The Assistant must maintain a discrete, professional manner at all times to, staff, board members, elected leaders, the press and the general public.
QUALIFICATIONS & REQUIREMENTS
- College degree strongly preferred.
- Three - five years experience in a position providing administrative support to multiple executives and departments.
- Consistent attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Proactively plan and maintain accurate calendar of meetings and other commitments.
- Superb typing and production skills/accurate and fast; strong technical/computer skills with emphasis on Microsoft Office and database applications.
- Strong expertise in meeting set-up, including coordination, scheduling, invitations, catering, materials proofing and preparation.
- Strong oral and written communications.
- Ability to prioritize and still be flexible.
- Excellent anticipatory and organizational skills.
- Prior experience in a nonprofit, association or similar organization preferred.
- Ability to think and plan ahead.
- Ability to consistently demonstrate professional manner in dealing with individuals at all levels of the organization.
- Sense of quality and pride in finished work product.
- Proactivivity in taking on responsibility and willingness to pitch in and help others when necessary.
Duties and Responsibilities
- Provide administrative support including mail and fax preparation, document distribution, travel coordination, proofreading.
- Maintain accurate, organized office files for department and Executive.
- Support departments’ work with a variety of IS committees and other ad hoc working groups, including preparation of invitation letters and related mass-mailings, maintenance of response and tally instruments, including charts and tables, as required, coordination of meeting logistics, and assembly of briefing books for committee members and other attendees.
- Assist in the preparation of large and small group meetings including coordination, scheduling, invitations, catering, materials proofing and preparation, and AV/IT set-up.
- Manage the day-to-day requirements of the Executive and the department, including calendar management (via MS Outlook), providing service to callers, referral of inquiries to other staff.
- Other duties as may be required
Independent Sector offers a dynamic, team-oriented work environment. Salary commensurate with experience and an excellent benefits package.
To Apply:
Submit letter, resume, and salary history to: resumes@IndependentSector.org
Independent Sector is an equal opportunity employer and we value diversity in our staff.
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Positions at IS member organizations
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